When you need to send an email to a group of people, it’s called a distribution list. You can create a distribution list in Outlook so that you don’t have to type out each email address every time you want to send a group message. Here’s how to create a distribution list in Outlook.

How to Create a Distribution List in Outlook

What is a Distribution List?

A distribution list is a collection of email addresses that you can use to send messages to multiple recipients at once. You can create distribution lists in Outlook to make it easier to stay in touch with colleagues, family, or friends.

To create a distribution list in Outlook, you’ll first need to create a new contact group. To do this, go to the “Contacts” tab and click “New Contact Group.” Give your contact group a name and then click “Add Members.” You can add members to your contact group by typing their email addresses into the “Members” field, or you can add members by selecting them from your Contacts list. Once you’ve added all the members you want to include in your distribution list, click “Save & Close.”

Now, when you want to send a message to your distribution list, simply go to the “To” field in a new message and type the name of your contact group. All the members of your distribution list will be included in the message.

Why Would You Want to Create a Distribution List?

There are several reasons why you might want to create a distribution list in Outlook. Perhaps you want to create a list of all the members of your team so that you can easily send emails to everyone at once. Or, you might want to create a list of all the customers of your company so that you can send them special offers and promotions. Whatever the reason, creating a distribution list in Outlook is a quick and easy way to manage a group of contacts.

How to Create a Distribution List in Outlook

If you need to regularly email a group of people, it can be helpful to create a distribution list in Outlook. This will allow you to quickly add all of the contacts to an email without having to individually select them each time. Here’s how to create a distribution list in Outlook:

1. Click the “Contacts” icon in the upper-left corner of the Outlook window.

2. In the toolbar at the top of the Contacts window, click the “New Contact Group” button.

3. In the “Name” field, enter a name for the distribution list.

4. In the “Members” field, begin typing the names of the contacts you want to add to the list. As you type, Outlook will suggest matching contacts. Select the contacts you want to add and click the “Add” button.

5. When you’re finished adding contacts, click the “Save & Close” button.

Now, when you want to email the distribution list, just click the “To” button and select the list from the drop-down menu. All of the contacts in the list will be added to the email.

Conclusion

Assuming you have followed the steps above, you should now have a new distribution list in Outlook that you can use to send emails to multiple people at once. This can be a great time-saving tool, especially if you find yourself sending the same email to multiple people on a regular basis.

How to Create a Distribution List in Outlook